Home » blog » Resume » What To Write In An Email When Sending Resume?
what to write in an email when sending resume

What To Write In An Email When Sending Resume?

You find a perfect job for yourself. You have tailored your resume and prepared your best cover letter. But you are wondering what to write in an email when sending a resume?

This is the next important thing to consider before sending your resume that how your should email your resume. If you do not email your application the right way chances are nobody will see it ever.

It is one such important concern for job seekers. Sometimes you will find the instructions given by the employer on what is the email format and subject line when emailing a resume. You should just follow the instructions and send your resume as provided by the company.

But when you are unable to find anything in that case you can follow the best practices written below to write your email for freshers as well as experienced for sending your job application.

What to Write in an Email When Sending Resume Sample

When you are emailing your resume and CV to the recruiter directly instead of applying through any job portal it adds more value to your application. It adds more personal touch to your application and the chances of getting your application unseen by the recruiter due to the Application Tracking System (ATS) resume test is negligible.

But at the same time, it became a lot more important to send your application in the right way.

Here are some important samples which will help you to write a successful email:

Subject line: Your Name – Job Title – the term “Job Application”

Dear [Hiring Manager’s Name or Sir/Mam],

I am very interested in applying for the (position name) opportunity at (company name). I have attached my resume and a cover letter for your consideration.

As a [your major success], with a proven record of [your measurable, relevant achievements], my goal is to leverage my skills and knowledge to help [the name of the organization] succeed with [the employer’s specific plans].

I believe I would be a strong fit for this position.

Thank you very much for reviewing my application. Please let me know if you need any other information. I look forward to hearing from you soon.

[Your name]
[Your job title]
[LinkedIn profile]
[email address]
[phone number]
Subject line: Web Analyst Seeks Senior Web Analyst position with XYZ

Dear [Hiring Manager’s Name],

I have attached my resume and a cover letter for the Senior Web Analyst position at XYZ.

I have a proven record of increasing user experience scores by 45% over on 25+ websites and my goal is to leverage 8 years of experience to help XYZ succeed with optimizing web experience for its user database.

I am looking forward to meeting you in person to share my insights and ideas on making XYZ’s development quicker and more effective.

[Your name]
[Your job title]
[LinkedIn profile]
[email address]
[phone number]

Steps to Follow When Sending Resume and Cover Letter

1. Follow the guidelines

One of the first steps is to follow the directions provided by the company when applying for a position. It is important for you to first read all the guidelines. Like the file format in which they want your resume, portfolio, cover letter (mandatory or not).

You should check if they want you to fill a form or you can send your application directly to the given email Id. It is highly recommended to follow all the instructions to get your application shortlisted.

2. Email Body

Most often candidates write the same thing in the email body that is already written in their cover letter (if sending any). The recruiter doesn’t have this much time to read your whole story again you should only include the most relevant details and always remember to keep it short.

4. Attaching files

This should be done without saying. Don’t miss your attachments. It is good to send a cover letter with a resume. Try not to be too repetitive in your email body and cover letter. Both serve a different purpose.

Always name your attachments properly, give them a name with meaning for example firstname_lastname_resume.pdf and firstname_lastname_coverletter.pdf. You can name it according to your preference but it should be meaningful.

The best way to send your documents is in PDF form. As it is a universally accepted format, easy to open and it will not change your formatting. Try to keep your file size smaller than 10MB.

5. Signature

At the bottom of your email body include your name with contact details so that recruiter can contact your easily. You can include your phone number, email id, LinkedIn profile.

6. Spell check

Before you send your email do spellcheck. An email with spelling or grammatical errors makes a bad impression. So before sending get it checked maybe by your friend or family.

Proofreading is a must before sending. You can also do a test by sending and downloading your documents to check whether everything is fine or not.

Effective Subject Line When Emailing Your CV

When sending a job application, the first thing that a recruiter sees is the subject line. Your subject line will decide that whether the receiver will read your email or not.

It should be attractive yet simple at the same time. You should follow the instruction if any written for the subject line. If nothing is given you can go with the standard format or you can also add some eye-catching data in your subject line.

For example:
Job title of Job Id – Your Name
Your Name – Job Title – the term “Job Application”
Some sample example

Subject line: Lewis Park System Analyst job application
Subject line: Award-winning Data Scientist seeks Senior Data Scientist Position in your company
Subject line: Communication Manager, Den Smith

Tips for Forwarding Job Application

1. When you are emailing your resume check whom you are sending if you know the name of the person it is good to add one. It gives a more personal touch if you do not know the name that you can go with writing sir/mam.

2. Your email address which you are using, should be professional. Do not use an email address that looks meaningless. Try to use your name or maybe your last name in your email address. This is easy to understand and navigate. If you do not have such an email address you can create one.

3. You can search for some sample emails with resume attachments or some sample emails with resumes written in the body. This will give you an idea and help you in writing your email.

4. After all is done send a test mail to yourself. Check if everything is ok or not in your email body, attachments like download them and check if they are coming in the right format, etc. When all looks good send your email.


The possibility of seeing your application becomes higher when you follow the above-mentioned steps for sending your job application. After you are done sending your email, wait for a couple of days before sending a follow-up email.

I hope these techniques will work for you and you will soon get a call for your interview.

All the best!

Over to You

Have you already email your resume? If so what are the things which helped you in getting shortlisted? Please share your story.

I would love to hear from you.

Leave a Comment

Your email address will not be published. Required fields are marked *