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How To Follow Up After Interview: Top Tips And Templates

You attended the interview give it your best shot. Now after some time you get anxious for the response but wait you need to be smart about when and how to follow up after interview.

Your hurry may make the situation annoying. You should know this thing that the hiring manager has many candidates for interviews and then they move to the selection process. That is why sometimes the waiting period became longer than you expected.

It is a good idea to ask the interviewer about their timeline. This way you will get an idea of when to send a follow-up email. But if in case you didn’t get your answer then read my article to know how long to wait and how to write a follow-up email after an interview.

How to Follow Up After Interview?

When you are done with your interview you must be thinking about sending a thank you email to your hiring manager which is a good practice. This has to be done immediately after the interview. But when you have to follow up on a job application you need to follow these steps:

1. Craft a simple email with a good subject line

Your email subject line determines whether your email will be read by the receipt or not. Here are the best email subject lines:

– Thank you or Thank you for your time [Interviewer Name]
– Thank you for the opportunity
– I appreciate your time and advice
– Good speaking with you.

If you have earlier emails you can also hit a reply to the latest email and write your mail body.

2. Writing the main body of the email

At the starting of the paragraph write your job title and thank the interviewer for giving you the opportunity and express your interest in the job role.

You should write a short and to-the-point email with only useful information. Because this email is just a follow up not any other purpose email. Try to be polite and respectful in your tone no matter how long you have been waiting.

3. Make a place for your interest and goals

You have to keep the email short but try to make the place for mentioning your interests and goals in your email. If there has been a long time between your interview and follow-up.

This trick of mentioning your interests and goal will work for you. As it will refresh the memory of the recruiter.

4. End with your contact information

You can close your email with your contact information. You should choose a professional as well as friendly closing like Sincerely, Best, Regards, Thank-you, etc.

How to Ask for Interview Status: Email Sample

Here are examples for asking about your interview update.

Subject line: – Thank you for the opportunity

Dear [Hiring Manager’s Name],

Thank you so much for the opportunity about the [Job role] at [Company Name]. I hope you’re well!. It was great to meet with the team earlier and I’m looking forward to your update. Please let me know if there’s anything else I can provide to assist in the decision-making process.

Thank you,
Your Name
Contact Info: Mobile no.
Email id.

Dear [Hiring Manager’s Name],

I hope all is well. I wanted to check in on the status of the [job title] position, I’m very much interested in joining the team at [company name], and wanted to get an update on my candidacy. Please let me know when you have a moment.

[Your Name]
[Your Contact Information]

When to Write about Job Application Status?

You should reach out only after the expected date provided by the recruiter. For example, if the hiring manager said that he/she would inform you within four days then you should wait for at least five days and you can send the follow-up email on the sixth day.

This may not make you look desperate and it will not annoy the recruiter.

Importance of Following Up with a Recruiter

When you communicate with the recruiting team at every stage of your hiring process it will show them that how much you are interested in the job role.

This will increase your chances of getting selected but it doesn’t mean being annoying. You should follow up only after a certain period of time and whenever required.

When you send a meaningful follow up it will express your enthusiasm and your deep interest in the role. This will also show your active communication skills which you will not learn at the workplace. Your active communication skills will impress the recruiter and makes you a more memorable candidate.

How to Ask for Interview Feedback?

When you feel like your interview went well but you didn’t get selected you can ask for feedback from your interviewer. It might be possible that you didn’t get a response but there is no harm in asking for feedback.


Dear [Hiring Manager’s Name],

I was disheartened to learn that I did not get selected following my interview on [date]. I enjoyed our conversation and am impressed with the work that [company] does. I am new to the job search and hoping if you could give me some feedback on my interview.

I would like to ensure that I present myself as effectively as possible in the future. Any suggestions you could give me would be appreciated.

[Your Name]
[Your Contact Information]

When you get feedback from your hiring manager it will provide you a way to crack your next interview. And sometimes this can act as an opportunity for your next job.

You can also ask the recruiter if you can get connected over LinkedIn. This way you have the chance to see any future opportunities posted by the hiring manager. And who knows this may land you your dream job.

How Many Times Should You Follow Up?

Do not send more than 2- 3 emails for getting updates about your interview. Reach out to HR about your interview results. And remind the deadline given by the hiring team, your state of interest, and any other useful information.

If you didn’t get a reply you can send your second email that is an inquiry mail again after 4-5 days.


Dear [Hiring Manager’s Name],

I just wanted to follow up on my previous email (below). Do you have any updates to share regarding the [job title] position? Please let me know whenever you have time.

Thank You!
[Your Name]
[Your Contact Information]

If you didn’t get a reply even after the second follow-up. You can reach out to the recruiting team or any other concerned person you might know only after 4-5 days.

Things to Remember

  • Don’t be pushy. If the recruiting team gave a timeline you should contact after that not before that.
  • Didn’t follow up at all. Many candidates didn’t follow up after the interview. This shows their lack of interest in the posting. You should send a follow-up after a certain time.
  • Long emails. Your emails should be short and simple don’t make it a big letter so that the receipt will not read it.
  • If you are no more interested in the job position for any reason. You should always inform the company about it. It will show your responsible behavior.


You can choose to follow up the way you want but I advised you not to send more than 2 emails asking for an update about your interview. There are chances you might not get a reply then you should understand that maybe the position gets filled.

You should not wait for the decision, keep going with your job hunting you never know what comes next.

All the best.

Over to You

Do you have any follow-ups stories if you have please share them with us? Did any of the above-mentioned tips help you?

I would love to hear from you.

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