how to follow up on a job application

How To Follow Up On A Job Application? [Top Samples]

Waiting for the company’s response after sending your job application? How to follow up on a job application when the wait is becoming longer enough.

If you haven’t heard back from the company within a week or two go ahead and send a follow-up. It will encourage the hiring manager to review your profile and you get another chance to highlight your skills and how suitable you are for the role. To make an effective profile check my complete guide on resume.

Of course, you do not want to look pushy but don’t worry there are some ways to ask about your job application status that will boost your chances of getting hired.

How to Follow Up on a Job Application?

When you are thinking to get an update about your pending application go ahead with these tips and tricks.

  1. Use your connections

You can check if you have any professional connections in the company. If yes, ask them to tell the hiring manager to inform you about your application status.

  1. Get the details

If you have applied directly through the company website or through the recruiter’s email id then you can follow up on the same. But if you have applied through a job portal chances are the information about the recruiter or their email id is not mentioned.

In such a case, you can go and check on the company’s website and look for a recruiter or hiring team email id if you find any or call directly to ask for the recruiting manager’s email id.

  1. Write a follow-up

When you have the details you can write you’re follow-up email. Use a simple and clear subject line like “Following up on the job application for [position name]”. Try to keep your communication short and concise in your email body.

You have to just ask for an update on your application and tell that you are still interested and mention your skills.

  1. Express your gratitude

End your email by thanking the hiring manager for their time. In the end, you can include your call to action asking about the next step or ask to check your references, or maybe schedule your interview. You must provide your contact details properly so that the recruiter can contact you easily.

  1. Give a phone call

You can also opt for a telephonic call to make an inquiry on your application. If you have the concerned person’s number with you firstly, ask if it is a good time to speak. If not ask about the timing when can you call?

  1. No response

When you get no response after your inquiry you can send your reminder email again. You should make sure to use a polite tone throughout.

If you haven’t received any response chances are the company is not interested in the job application. Don’t get dishearten there are many more opportunities, move on to find them.

Sample Follow Up Emails

You can use these sample emails for knowing about your application status. Choose any and compose your email.

Subject line: Following up for Job Application on [Position Name]

Hello [Hiring Manager’s Name],

Last week, I applied for [position name] position at [company name]. I would like to kindly ask you if you could provide me any updates regarding my application or your decision timeline.

I am very enthusiastic at the prospect of joining your team and leveraging [your specific skills] to help you [what profit you’d bring to the company].

Please let me know if you need any more details. I look forward to hearing from you soon.

Kind Regards,
[Your Name]
[Your signature]
[Your Email Id]
[Your LinkedIn profile]
Subject line: Regarding my for Job Application on [Position Name]

Hello [Hiring Manager’s Name],

Please excuse my bothering you. I’ve just received a job offer from another company which I’ll be happy to turn down if you are open to the candidate for [position name] and interested in my profile.

Please let me know about your viewpoints. I am expecting a response from you by [mention date].

Let me know what you think.

Kind Regards,
[Your Name]
[Your signature]
[Your Email Id]
[Your LinkedIn profile]
Subject line: Follow up regarding the Senior Web Developer position

Hello [Hiring Manager’s Name],

I hope all is well. I understand how busy you probably are, but I recently applied for the Senior Web Developer position and wanted to follow up to check on your decision timeline.

I'm excited for the opportunity to join [company name] as I bring six years of experience with IT projects. I would love the chance to talk more about how my background would allow me to help your company.

I've attached my application package for your convenience and can provide any additional information as well.

Thank you again for your consideration.

Kind Regards,
[Your Name]
[Your signature]
[Your Email Id]
[Your LinkedIn profile]

Example of Follow Up for Phone Call

Hello [Hiring Manager’s Name], My name is [your name]. I submitted my application for the [XYZ] position on [mention date]. I just wanted to confirm that you received it and to let you know that I’m still interested in the position. 

I continue to be enthusiastic about working for [company name]. I’d love to talk with you about how I can help you with your future challenges. 

If you need any additional information to process my application, please let me know.

Thank you again for your consideration.

When to Write a Reminder Email?

If there is no deadline given for the hiring process then you can follow up within one or two weeks. This gives sufficient time to the hiring manager to check your job application or profile.

Remember not to reach more than two times. If the company is interested in you they will get back to you. Do not look creepy by sending emails or calling for updates again and again.

If you are following up after interview it is ok to follow up a little early which is around 4-5 days after your interview.

Can you ask about your Application Status Sooner?

There are situations when you do not have to wait for a long time to send a follow-up asking about your application.

It is when you already offered a job with a different company. But you wanted to follow up with your top pick.

In such a case, you can directly write to the recruiter that you have offered a job with some other company and if they are still looking for a candidate then you can turn down the offer.

Do write in the email the expected day of reply. Tell them if they are interested then they can schedule an interview. Don’t forget to mention your worth to the company and your key skills and achievements.

This trick can actually work. Give it a try.

Quick Tips

  1. Use a clear subject line
  2. Be professional
  3. Focus on your skills and achievements
  4. Show patience
  5. Use a friendly and polite tone
  6. Proofread carefully
  7. Include a call to action at the end

Conclusion

When you are writing to know about your job profile update don’t think that you are bothering the hiring manager. It might feel awkward but it is expected when you did not hear back from the hiring team. You can follow up again when in case you did not get a response just remember to follow the rules mentioned above.

You can always send a thank you note after you are done with your interview to the hiring manager.

Over to You

Did you send a reminder to the recruiter after you submit your application? How soon you get the response or do you send another one? Please share your story.

I would love to hear from you.

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