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How To Decline A Job Offer Respectfully: Best Examples

Great! You have got selected for a position in a company. But you feel it is not the one for you. Now you are looking for how to decline a job offer professionally.

It is never easy to turn down an offer. You spend a lot of time looking for a job and then for cracking interviews but sometimes the offer that you get might not be the right fit for you. It may be because of salary, job responsibilities or maybe the company doesn’t look good enough.

Well, it is you who have to decide whether to take it or leave it but in any case, you don’t want to build bridges with the recruiter.

In this article, you will find some amazing respectful job offer declining samples and some guidelines to follow that surely help you ahead.

Sample Emails: How to Decline a Job Offer?

You can have various reasons for rejecting the job that you have offered. You have considered everything and now you have decided to inform the employer about your decision. So don’t wait and look at the examples below which will help you to compose your email.

If you have accepted another job.

Dear [Name],

Thank you very much for offering me the position of [position name] with [company name]. Unfortunately, I have decided to decline the job offer, since I have accepted a position with another company.

I hope you will soon find the best candidate suitable for the position. I appreciate you taking the time to interview me and enjoyed our conversation.

Again, thank you for your consideration. I hope our paths cross again in the future.

Kind Regards,
[Your Name]

If you have to lay down the offer due to salary.

Dear [Name],

Thank you for the job offer for [position name] at [company name]. I genuinely appreciate your time and our discussion. Unfortunately, I have to decline this job offer as the salary doesn't meet my current financial requirements.

Thanks again for your consideration. I wish you all the best in finding a perfect candidate for the role.

[Your Name]

If the job offer is not a perfect fit

Dear [Name],

Thank you so much for offering me the position of [position name] at [company name]. However, I have decided that I will not be accepting the job offer as this is not the right fit for my current career goals.

I sincerely appreciate your time and the job offer. 

Again, thank you for your consideration. And my best wishes in finding a suitable candidate.

Kind Regards,
[Your Name]

If you have accepted the offer and reject it later on

Dear [Name],

I was so happy and excited to accept the join offer for the position of [position name]. It was my dream to work with [company name].

Unfortunately, after my deliberate consideration, I have to drawback my acceptance. This is a hard decision for me but the job profile doesn't fit into my career goals.

I wanted to thank you again for your time and help. I did also like to say that I hope that I will work with [company name] in the future.

My best wishes for the continued success.

With Regards,
[Your Name]

Guidelines for Turning Down a Job Opportunity

  1. Show your appreciation

When you have decided to reject an offer and crafting your email. Remember to politely show appreciation to the hiring manager for their time and consideration. No matter it is part of their job but they have given you your time and it took the effort to find a candidate.

So, a gracefully thank you means a lot.

  1. Keep it simple and provide a reason

You can professionally provide a reason for denying the job offer and keep it simple. Do not go overboard just stick to the point and tell the hiring manager your honest reason. You should provide only the reason no need to include any more specific details.

In the end, you are declining the offer so giving a reason is enough.

  1. Don’t delay

When you have decided not to take up the offer then write immediately to the hiring manager. Let the employer know in a timely manner so that they can move forward.

  1. Offer to stay in touch

When you are not accepting the position that doesn’t mean that you have to completely cut the connection with the recruiter. No one knows your path might cross and maybe you apply for some position in the same company.

So better to make professional connections than to avoid them. You can make connections over LinkedIn and keep yourself updated.

Important Notes

  • Decline the job offer over the phone if possible.
  • Remember to say thank you and be polite.
  • Provide a professional reason. Do not give specific details.
  • Do not worry that the recruiter might feel bad. The recruiter will understand.
  • After you deny the offer. Ask the recruiter to stay in touch.


It is difficult to reject a job offer. But if it is not good enough and you have decided then don’t be nervous and go for it. Be careful with certain things while crafting your email.

To keep a good professional connection be generous while announcing this news. And if you really want to connect with the company in the future mention this in your email.

Over to You

Have you ever decline a job offer? How did you do it? Do the above-mentioned tips help you in writing your email? Please share your thoughts.

I would love to hear from you.

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